Last Updated: 22-Jun-2026
Introduction
Welcome to Stadar AI (“Stadar”, “we”, “our”, or “us”).
Stadar AI is a predictive student wellbeing and mental health intelligence platform designed to help educational institutions identify emerging risks, improve support systems, allocate resources effectively, and promote better student outcomes.
We are committed to protecting the privacy, confidentiality, and security of all information entrusted to us. This Privacy Policy explains how we collect, use, process, store, disclose, and safeguard information when individuals, institutions, administrators, counsellors, staff members, students, parents, guardians, and other authorized users interact with our platform, website, and services.
By accessing or using our services, you acknowledge that you have read and understood this Privacy Policy.
Scope
This Privacy Policy applies to:
- The Stadar AI website
- The Stadar AI web platform
- iOS applications distributed through the Apple App Store
- Android applications distributed through Google Play
- Student wellbeing assessments
- Institutional dashboards
- Analytics and reporting tools
- APIs and integrations
- Mobile and web-based applications
- Customer support interactions
- Communications sent through the Services
- Related services operated by Stadar AI
- Educational Institution Relationship
In most implementations, educational institutions are responsible for determining the purpose and manner in which student information is collected and used.
In such cases:
The educational institution acts as the Data Controller or equivalent legal authority.
Stadar AI acts as a Data Processor, Service Provider, or authorized technology provider on behalf of the institution.
We process information only as permitted by contractual agreements, institutional instructions, and applicable laws.
Questions regarding institutional data practices should first be directed to the relevant educational institution.
Information We Collect
Information Provided Directly
Depending on the services used, we may collect:
Name
Email address
Student identification number
Institutional affiliation
Academic program information
Grade, cohort, or department information
Account credentials
Communication preferences
Student Wellbeing Information
Where enabled by the institution, we may collect:
Wellbeing assessments
Psychometric assessment responses
Self-reported wellbeing indicators
Mood and wellness check-ins
Student engagement information
Participation in wellbeing programs
Support service interactions
Survey responses
We collect only information necessary to provide the services requested by the institution.
Platform Usage Information
We automatically collect certain information including:
IP address
Device information
Browser information
Operating system information
Login activity
Access logs
Session activity
Usage analytics
Performance and diagnostic data
Mobile Device Information
When you use our mobile applications, we may also collect device model, operating system version, application version, language preferences, time zone, unique device identifiers, mobile network information, crash reports, diagnostic information, and performance metrics to improve application stability, compatibility, security, and reliability.
Information Provided by Institutions
Educational institutions may provide:
Enrollment records
Department information
Cohort information
Academic participation indicators
Student support records
Program participation information
Administrative information required for service delivery
How We Use Information
We use information to:
Provide platform services
Generate wellbeing insights
Identify emerging wellbeing trends
Support institutional wellbeing programs
Enable early intervention workflows
Improve platform functionality
Provide analytics and reporting
Maintain security and integrity
Respond to support requests
Comply with legal obligations
Improve user experience
We process only the information necessary for the purposes described in this Privacy Policy.
AI and Predictive Analytics
Stadar AI utilizes machine learning, statistical modeling, predictive analytics, and proprietary algorithms to generate insights and support wellbeing initiatives.
The platform may:
Analyze behavioral patterns
Identify potential risk indicators
Detect changes over time
Generate wellbeing trends
Provide prioritization insights
Assist institutional decision-making
Human Oversight
Human review remains a core principle of the platform.
Stadar AI does not independently make decisions regarding:
Student disciplinary actions
Academic outcomes
Admissions decisions
Student sanctions
Medical treatment
Counselling requirements
Educational placement
All interventions and decisions are made by authorized human personnel.
No Medical Advice
Stadar AI is not:
A healthcare provider
A medical device
A therapist
A psychologist
A psychiatrist
A counselling service
The platform does not diagnose, treat, cure, or prevent medical or mental health conditions.
Any insights, alerts, scores, recommendations, or indicators generated by the platform are intended solely to support human decision-making and should not be interpreted as clinical diagnoses or medical advice.
Automated Processing and Profiling
The platform may use automated processing to generate:
Risk indicators
Trend analyses
Engagement insights
Wellbeing assessments
Predictive indicators
However:
No significant decision affecting an individual is made solely through automated means.
Human review remains required.
Users may request additional information regarding automated processing where required by applicable law.
Model Training and Data Usage
Protecting student information is fundamental to our approach.
Unless expressly authorized through a written agreement:
Personal information is not sold.
Personal information is not licensed to third parties.
Student data is not used to train public AI models.
Student information is not shared for external model development.
Institution-specific data remains under institutional control.
Where legally permitted, anonymized, aggregated, or de-identified information may be used to improve system performance, platform functionality, security, and service quality.
Data Minimization
We follow data minimization principles.
We collect, process, and retain only the information reasonably necessary to:
Deliver services
Support wellbeing programs
Improve platform performance
Meet contractual obligations
Comply with legal requirements
Information Sharing
We do not sell personal information.
We may share information only in the following circumstances:
Educational Institutions
Authorized institutional personnel may access information according to permissions established by the institution.
Service Providers
We may engage trusted service providers to assist with:
Cloud hosting
Security monitoring
Infrastructure management
Technical support
Data storage
Analytics
These providers are contractually required to protect information and process it only for authorized purposes.
Legal Obligations
We may disclose information when required to:
Comply with applicable laws
Respond to lawful requests
Protect legal rights
Prevent fraud or abuse
Address security incidents
Protect safety
Security Measures
We implement technical, organizational, and administrative safeguards including:
Encryption in transit
Encryption at rest
Role-based access controls
Access management procedures
Audit logging
Security monitoring
Secure infrastructure
Vulnerability management
Incident response procedures
While no system can guarantee absolute security, we continuously work to protect information from unauthorized access, use, disclosure, alteration, or destruction.
Access Controls
Access to information is governed through role-based permissions.
Access may be provided to:
Students
Counsellors
Institution administrators
Authorized support personnel
Other approved institutional users
Users receive only the level of access necessary for their responsibilities.
Data Retention
We retain information only for as long as necessary to:
Deliver services
Support institutional requirements
Fulfill contractual obligations
Comply with legal requirements
Resolve disputes
Enforce agreements
Upon expiration of retention periods, information is securely deleted, anonymized, or otherwise disposed of according to applicable requirements.
Children’s and Student Privacy
Stadar AI may be used by educational institutions serving minors.
Where applicable:
Institutions remain responsible for obtaining required permissions and consents.
Processing occurs in accordance with applicable laws and institutional requirements.
Additional safeguards may be implemented based on age and jurisdiction.
International Data Transfers
Information may be processed and stored in jurisdictions outside the user’s country of residence.
Where cross-border transfers occur, we implement appropriate safeguards designed to protect information and comply with applicable legal requirements.
Your Rights
Depending on applicable law, individuals may have the right to:
Access personal information
Correct inaccurate information
Request deletion
Restrict processing
Object to processing
Withdraw consent
Request portability of information
Receive information regarding automated processing
Requests may be submitted through the relevant educational institution or directly to Stadar AI where applicable.
Cookies, SDKs and Similar Technologies
Our website and mobile applications may use cookies, local storage, secure authentication tokens, software development kits (SDKs), analytics technologies, and similar technologies to authenticate users, maintain secure sessions, improve performance, prevent fraud, and measure service effectiveness.
Device Permissions
The mobile application may request access to notifications, camera, microphone (where applicable), storage, photo library, and biometric authentication where supported. Permissions are requested only when required and may be managed through your device settings.
Push Notifications
Where enabled, the mobile application may send notifications relating to account security, wellbeing alerts, reminders, institutional announcements, and service updates. Notification preferences may be managed through the application or device settings.
Background Processing
The application may perform limited background processing necessary to maintain authentication, synchronize authorized institutional information, receive push notifications, and improve service reliability.
Cookies and Analytics
Our website may use cookies and similar technologies to:
Maintain functionality
Improve performance
Understand website usage
Enhance user experience
Measure service effectiveness
Users may control cookies through browser settings.
Disabling certain cookies may affect website functionality.
Third-Party Services
Our Services may use trusted third-party providers for cloud hosting, authentication, communications, analytics, crash reporting, infrastructure, and security. Where mobile applications use SDKs, they are used only for purposes consistent with this Privacy Policy.
Mobile Application Distribution
The Stadar AI mobile applications may be distributed through the Apple App Store and Google Play. Your use of those marketplaces is also governed by their respective terms and privacy policies.
Our services may contain integrations or links to third-party services.
We are not responsible for the privacy practices of third-party websites, applications, or services.
Users should review applicable third-party privacy policies.
Compliance
Our privacy and security program is designed with consideration for applicable frameworks and regulations, including:
Digital Personal Data Protection Act (DPDP), India
General Data Protection Regulation (GDPR), where applicable
Family Educational Rights and Privacy Act (FERPA), where applicable
Other applicable privacy and educational regulations
Compliance obligations may vary depending on jurisdiction, implementation, and contractual arrangements.
Changes to this Policy
We may update this Privacy Policy from time to time.
Updated versions will be posted on our website and, where appropriate, made available through the mobile application with a revised effective date.
Continued use of the services following publication of changes constitutes acknowledgment of the revised policy.
Contact Us
For privacy-related questions, requests, or concerns, please contact:
Privacy Officer
Stadar AI
Email: privacy@stadar.ai
Website: https://stadar.ai
If you are interacting with Stadar AI through an educational institution, we encourage you to contact your institution first regarding questions about the collection or use of your information.
Our Commitment
Stadar AI believes that student well-being and privacy must go hand in hand.
We are committed to responsible innovation, ethical use of artificial intelligence, transparency, human oversight, and the protection of the individuals and institutions we serve.